---
title: Using Tiled for Desktop
description: Tiled for Desktop is built for presenting. Find microapps quickly, save them for offline use, present them in their own window, share them by email, and see who opened what you sent.
---

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# Using Tiled for Desktop

## Tiled for Desktop is built for presenting.

Tiled for Desktop is built for presenting. Find microapps quickly, save them for offline use, present them in their own window, share them by email, and see who opened what you sent.

| **Beta:** Tiled for Desktop is in beta. Some features are still being added. |
| --- |

**Getting Around**

| **Where** | **What It Does** |
| --- | --- |
| **All Libraries (top of the left navigation)** | Shows microapps from every library you can access. |
| **Downloaded** | Opens the microapps you’ve saved for offline use. |
| **Your libraries** | Each library has its own icon. Select one to focus on its microapps. Hover over an icon to see the library’s name. |
| **Contacts** | The people you share with. Add someone or send them a microapp. |
| **Shares** | My Shares: everything you’ve sent, and whether it was opened. |
| **Notifications** | Activity on your microapps and shares. When there’s nothing new, it shows You’re all caught up! |
| **Profile (your picture)** | Your account, appearance, email templates, notification settings, and sign out. |
| **Sync and Storage (top of the window)** | Refresh your libraries now, or see what’s saved on this computer. |
| **Online (top right)** | Shows whether the app is connected. |

Select the arrow at the top of the left navigation to expand it. You’ll see each library’s name and a Search libraries box, which helps when you have many libraries.

### **The guided tour**

The first time you sign in, a short tour walks you through All Libraries, a library, Downloaded, Search, Save for offline, Sync, Storage, Contacts, and Profile. Select Next to move through it, or Skip to close it. To see it again, open your Profile and select Guided Tour.

**Finding Microapps**

• **Search:** type in Search microapps at the top of a library, or press Cmd+K on Mac or Ctrl+K on Windows to search everywhere. Every match appears, not just the first few.

• **Sort:** choose A → Z or Recent.

• **Tags:** select a tag under the search box to show only the microapps with that tag.

• **Categories:** microapps are grouped by category, including custom categories, with a count next to each. Select a category’s arrow to collapse or expand it.

• **Remembered views:** All Libraries, tag filters, search, and sort order stay as you left them, even after a refresh. Select the x in a search field to clear it.

Each microapp card shows its name, when it was last updated, and its tags, with Save offline, the new window icon, and the share icon underneath.

**Keeping Your Libraries Up to Date**

When you’re online, your libraries and microapps refresh on their own about every 5 minutes. Select Sync at the top of the window to refresh now. While it runs, the button shows that it’s syncing. If a sync fails or you’re offline, Last synced shows how old your list is.

| **Note:** If a library shows No microapps found, select Sync. |
| --- |

**Presenting Offline**

### **Save one microapp**

Select Save offline on the microapp’s card. Once it’s saved, it appears under Downloaded and opens without a connection.

### **Download a whole library**

1\. **Open the library** — you want to present.

2\. **Select Download library** — at the top right. Every microapp in the library downloads for offline use.

3\. **Watch the progress bar.** — It shows how many microapps are done, the size of the current download, and its name. Select Cancel to stop.

You can download one library at a time. Archived microapps are removed from your downloads when the app syncs.

### **Manage Storage**

1\. **Select Storage** — at the top of the window. Manage Storage shows how much space your downloads use.

2\. **Find what you need,** — using the search box, or sort by Size, Name, or Recent.

3\. **Select Remove** — next to a microapp to delete its offline copy, or select Clear all offline content to remove everything.

| **Pro Tip:** Save what you need the day before you present, on a reliable connection. Then turn off Wi-Fi and open one microapp to check it. |
| --- |

**Opening and Presenting**

Select a card to open the microapp. While it loads, you’ll see its cover and Loading. At the top of the viewer, select Back to return to your library, or New Window to present the microapp in its own window, for example on a second screen. You can also select the new window icon on a card.

### **EZ navigation**

Every microapp in the desktop viewer has EZ navigation: arrows on the left and right sides of the screen that move to the previous or next page. Use them to present a microapp like a slide deck, in order, without going through each hotspot or menu.

| **Pro Tip:** EZ navigation is handy when you present to a group. Use the arrows to keep the story moving, and use the microapp’s own hotspots when someone asks to jump to a specific section. |
| --- |

If a microapp has more than one adaptive format, choose one from the format menu at the top of the viewer. This also works in a new window.

**Personalized Microapps**

When you open a personalized microapp online, the Select an Instance window lets you search instances, switch between All Instances and My Instances, or select View Default to see the microapp without personalization.

| **Online** | **Offline** |
| --- | --- |
| **Switch between existing instances, and choose one when you share.** | A downloaded personalized microapp shows its default view. |

| **Heads Up:** Saving a specific instance for offline use isn’t available yet. To present a personalized instance, make sure you have an internet connection. Create and edit instances in Tiled on the web; the desktop app switches between existing ones. |
| --- |

**Sharing by Email**

1\. **Select the share icon** — on the microapp’s card.

2\. **Choose the instance to send,** — if the microapp is personalized.

3\. **Enter the recipient’s email,** — edit the subject and message if you like, and choose any protection, such as a password or email gating.

4\. **Send.** — The recipient is added to your Contacts once they open it.

| **Note:** Desktop sharing is by email only. To post a link on social media or embed a microapp, share from Tiled on the web. |
| --- |

 

**Setting Up Your Email Template**

Your email template is used every time you send a microapp, so you don’t have to write the same message each time. Open your Profile and scroll to Email templates.

### **Default signature**

Write a signature, or paste one from Gmail, Outlook, or anywhere else, then select Save signature. It’s added to every template that doesn’t have its own signature. A pasted signature may look slightly different, and any images in it need to be hosted online.

### **Share a microapp template**

1\. **Edit the Subject and Message.** — Type { or select a detail, such as Recipient’s first name, Your name, Microapp name, or Company name, to insert it. Tiled fills it in for each recipient.

2\. **Place {microapp} in the message** — where the microapp should appear, or remove it to leave the microapp out.

3\. **Choose Show microapp as a card** — for a large card with the cover image and a button, or clear it for a compact link.

4\. **Select Preview,** — then Save template.

You can still change the subject and message before each send. Select Restore defaults to go back to the original template.

**My Shares**

Select Shares in the left navigation to see every microapp you’ve sent: the recipient, their email, the microapp, when it was opened, and whether the email was opened.

| **Status** | **What It Means** |
| --- | --- |
| **No activity** | Nothing has happened yet. |
| **Email opened** | The recipient opened your email but not the microapp. |
| **Microapp opened** | The recipient opened the microapp. |
| **Deactivated** | The share was revoked and the link no longer works. |

• **Sort and search:** sort by Opened, Shared, or Name, or search your shares.

• **Copy Link:** copy a share’s link to send it again yourself.

• **Revoke:** turn off a share’s link so it can’t be opened anymore.

**Contacts**

Contacts lists everyone you’ve shared microapps with, in one place, with each person’s email, engagement, and most recent activity.

• **Add contact:** add someone before you share with them.

• **Send a microapp:** select the send icon next to Add contact.

• **Sort and search:** sort by Recent, Activity, or Name, or search your contacts. Open a contact’s Received Shares to see what you’ve sent them.

**Your Profile and Notifications**

| **Setting** | **What It Does** |
| --- | --- |
| **Name and Phone** | Your name, and an optional phone number. Your email can’t be changed here. |
| **Appearance** | Light, Dark, or System, which follows your computer’s setting. |
| **Email notifications** | Recipient View, and Microapp publishing & updates. |
| **In-app notifications** | Team activity (comments, publishes, shares), Milestone alerts (view counts), and Admin activity (users, roles, integrations). |
| **Log Out** | Signs you out of Tiled for Desktop. |

Select Save Changes after editing. The bottom of the Profile shows your last login and the app’s version number, which helps Tiled Support if you report a problem.

**Common Questions**

| **Question** | **Answer** |
| --- | --- |
| **How often does the app refresh?** | About every 5 minutes when you’re online. Select Sync to refresh now. |
| **Can I download a whole library at once?** | Yes. Open the library and select Download library. |
| **How do I free up space?** | Select Storage, then Remove individual microapps or Clear all offline content. |
| **Can I present a personalized instance offline?** | Not yet. Offline, personalized microapps show their default view. |
| **Why can’t I create an instance in the desktop app?** | Instances are created and edited in Tiled on the web. The desktop app lets you switch between existing instances and choose one when you share. |
| **Can I present a microapp like slides?** | Yes. Use the EZ navigation arrows on the left and right sides of the viewer to move to the previous or next page. |
| **How do I see the tour again?** | Open your Profile and select Guided Tour. |
| **How do I know if someone opened what I sent?** | Open My Shares. Each share shows whether the email or the microapp was opened. |
| **How do I stop someone from opening a microapp I sent?** | In My Shares, select Revoke next to that share. Its status changes to Deactivated. |

**Related Articles**

• [**Tiled for Desktop**](https://support.tiled.co/tiled-for-desktop) — What the desktop app does, and how it differs from Tiled on the web.

• [**Install Tiled for Desktop on Mac**](https://support.tiled.co/install-tiled-for-desktop-on-mac) — Downloading, installing, and signing in on a Mac.

• [**Install Tiled for Desktop on Windows**](https://support.tiled.co/install-tiled-for-desktop-on-windows) — Downloading, installing, and signing in on a Windows PC.

• [**Tiled for Desktop: Deployment Guide for IT Admins**](https://support.tiled.co/tiled-for-desktop-deployment-guide-for-it-admins) — Requirements, installers, and security for IT teams.

• [**Creating and Editing Personalized Instances**](https://support.tiled.co/personalization-creating-editing-instances) — Creating instances in Tiled on the web.

• [**How to Use Contacts in Tiled**](https://support.tiled.co/how-to-use-contacts-in-tiled) — Contacts on the web and in the desktop app.

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